Planning a party is an art form. Sure, you could haphazardly throw something together at the last minute. But where’s the fun in that? The best parties are meticulously crafted from the ground up, with every little detail taken into account. But if you’re planning a huge, important party for the first time, it might feel a little daunting.
Don’t fear. As long as you keep a few important things in mind, your party should be a massive success. These five factors are important with any event – whether you’re throwing a birthday bash, an anniversary party, a congratulatory party, or any other gathering. Check these things off your list as you plan your party, and you’ll be left with something truly memorable.
1. Pick The Right Location
Location is everything! The first thing you need to think about when you plan your party is where it’s going to take place. Your choice of location impacts the rest of the planning process. There are plenty of amazing potential locations available, from hotels to community centers or even your own home.
Renting out a specialized space might be a little more expensive, but certain venues might provide features and services you won’t get from home. Then again, you’ll have total control over your party if you choose your own house. Hotels and other locations might have certain policies and rules that limit your parties.
2. Choose Great Food
It doesn’t matter what kind of party you’re throwing, food is always important. A party without food is bound to turn sour pretty quickly, and that’s why you need to spend a lot of time thinking about possible snacks and treats way beforehand. People love parties with great food, even it’s relatively dull otherwise!
There are many different options when it comes to food. You could choose to cook and prepare everything yourself, but that’s definitely a lot of work. If you have a lot of people attending your party, you might want to pick an amazing catering company. This makes your life a lot easier in the long run. There are plenty of great catering companies out there, but we’re big fans of Flavours Catering, which operates out of Sydney. Even if you only have a handful of guests attending your party, catering makes providing food easily.
3. Provide Some Form Of Entertainment
Even if your guests are known for their incredible conversation skills, you can only stand around talking for so long before it gets boring. That’s why it’s always a good idea to organize some form of entertainment. It could be something as small as a board game, a round of charades, or the mobile game known as Heads Up!
On the other hand, you might choose to “go big” and organize some more impressive entertainment. You could hire a magician or some other type of performer. You might choose to hire a karaoke machine for the night. Maybe you’ll buy some fireworks and surprise everyone with a midnight light show. Don’t be afraid to get creative with this step, because it really makes a difference in the long run.
4. Create A Theme
Creating an interesting theme is another great way to make your party unforgettable. Maybe you’ll make your party a fancy dress party. Or perhaps it’ll be a “Masquerade” party, where everyone wears masks. You can get seriously crazy with these themes. Disco parties are always fun, as are retro-themed parties from a particular decade or era.
Your theme really depends on how conservative you want your party to be. Some of the more ridiculous themes are not suitable for more “proper” parties, such as a retirement party or a congratulations party. But if you’re just planning a party for the sole purpose of having fun, a theme really helps people relax and enjoy themselves.
5. Have A Backup Plan
The last thing to keep in mind is probably one of the most important things about planning a party – and it’s also something that people tend to forget about. Always have a backup plan! Parties have a tendency to go completely wrong and fall apart, no matter how much time you spend planning them. Your entertainment might fall through, leaving everyone standing around awkwardly. The venue could suddenly turn around and refuse to host your party.
That’s why it’s always important to have a “plan B” when things go wrong. Think about what you might do if your plans fall through. Is there a bar or nightclub nearby that you could all go to if there’s no other option? Maybe there’s a fun restaurant that could “save” the night from complete failure. Your plan B doesn’t have to be crazy, it just needs to exist. Keep this in the back of your mind as you plan your party – especially if your event involves some pretty extensive and challenging features.